Job Description Summary

The Sr. Administrative Assistant provides comprehensive support to the VP ISC, Specimen Management (SM), the VP QA, Specimen Management, and the SM ISC Leadership Team. This role is responsible for managing complex calendars, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.

The assistant also plays a key role in preparing professional presentations and managing departmental logistics, including onboarding new hires and facilitating staff meetings.
We are the makers of possible
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self.
Become a maker of possible with us.

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Key responsibilities will include:

• Proactively manages complex calendars with competing priorities to keep leaders abreast of meetings and tasks and to ensure they have the information necessary to effectively navigate through their day.

• Processes incoming requests and determines level of importance and urgency and elevates appropriately.

• Schedules business travel and accommodations and reconciles and maintains expense reports.

• Monitors email communication for appointments and commitments.

• Experience using multiple systems such as SAP, BuySmart, Training Systems.

• Has significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.

• Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. 

• Works with other administrative assistants within and outside the SM team in a considerate way to try to manage all the complex calendar demands being presented.  May be responsible for coordination within the business unit such as office moves, ensuring compliance with training and maintenance work orders.

• Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking.  Tracks and monitors meeting actions.

• Creates high quality PowerPoint presentations, Excel spreadsheets, Word documents, and maintains org charts

• As a member of the administrative team, will also be called upon to serve as back up for other executives.

About you:

To be successful in this role, you require…

• A high level of energy and eagerness to support a fast paced integrated supply chain team that manages competing priorities and excels with strong administrative support. 

• Demonstrating the ability to effectively communicate across all organizational levels, actively listen to colleagues and stakeholders, facilitate productive meetings, and build strong professional relationships that foster collaboration and team success.

• Consistently applying diversity, equity, and inclusion principles when executing tasks, making decisions, and interacting with team members; actively seek diverse perspectives and create inclusive environments where all voices are valued and respected.

• Maintaining the highest standards of integrity when handling sensitive information, exercise appropriate discretion in communications, and demonstrate trustworthiness with confidential data through consistent adherence to privacy protocols and ethical guidelines.

• Excelling at independently managing multiple high-priority tasks and complex projects simultaneously with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.

• Exhibiting expert-level skills with Microsoft productivity suite (Teams, SharePoint, Excel, Word, PowerPoint) combined with strong IT troubleshooting abilities; quickly identify and resolve technical issues while providing clear guidance to team members on technology best practices.

Required Qualifications:

Education & Experience

• Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.

• High school degree required. Bachelor’s degree strongly preferred.

Expected Knowledge, Skills & Abilities

• Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations.

• Proficient with SAP, Workday and Concur

• Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements.

• Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment

• A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts.

• Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative.

• A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment

• Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial.

• Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.

• Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources.

• A high level of attention to detail and accuracy (proofreading/formatting).

• Demonstrated ability to assume greater responsibilities as circumstances dictate.

Key Competencies

• Customer Focus

• Ethical Conduct

• Accountability & Results-Orientation

• Adaptive & Resilient

• Action Oriented

• Business Acumen

• Process Effectiveness

• Dealing with ambiguity

• Relationship Management

• Cultural awareness

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  

To learn more about BD visit https://bd.com/careers

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.

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Required Skills

Optional Skills

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Primary Work Location

USA NJ - Franklin Lakes

Additional Locations

Work Shift

At BD, we are strongly committed to investing in our associates—their well-being and development, and in providing rewards and recognition opportunities that promote a performance-based culture. We demonstrate this commitment by offering a valuable, competitive package of compensation and benefits programs which you can learn more about on our Careers Site under Our Commitment to You.

Salary or hourly rate ranges have been implemented to reward associates fairly and competitively, as well as to support recognition of associates’ progress, ranging from entry level to experts in their field, and talent mobility. There are many factors, such as location, that contribute to the range displayed. The salary or hourly rate offered to a successful candidate is based on experience, education, skills, and any step rate pay system of the actual work location, as applicable to the role or position. Salary or hourly pay ranges may vary for Field-based and Remote roles.

Salary Range Information

$28.40 - $43.90 USD Hourly