Job Description Summary

The Convention Associate will report to the Convention Manager and will be responsible for managing all aspects for our regional meeting program as well as provide support for some of the smaller national conventions. Responsible for packing and shipping products and literature for shows, managing our fulfillment site as it relates to conference materials, and assist with onsite conference management. This role will also help with some administrative duties for the department.

Job Description

We are the makers of possible! 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in the planning and execution of regional meetings and manage our smaller national conventions

• Maintain master calendar of all upcoming conventions/trade shows/events and ensure that deadlines are met

• Communicate with sales force regarding details of each convention/trade show/event and distribute necessary forms/materials

• Track meeting spend monthly and maintain spreadsheets

• Maintain the fulfillment site for regional meeting materials. Approve sales rep orders, manage inventory levels, and track the return process

• Coordinate product, literature, and capital equipment shipments as needed for each regional and national conference

• Process all expense reports related to conventions/trade shows/eventsCoordinate hotel room block reservations and conference registration badges

• Work closely with exhibit house on our portable booth program

EDUCATION/EXPERIENCE:

• Bachelor’s Degree in Marketing, Communications, or Business Administration required

• One year of meeting, or large project, coordination experience preferred.

• Strong attention to details and high level of professionalism.

• Good judgment and maturity with a strong work ethic.

• Must be willing to travel and work on weekends as needed.

• 25%-30% travel required.

SKILLS:

• Ability to handle multiple projects simultaneously while meeting tight deadlines

• Proficiency in Microsoft Office Suite required (Outlook, Word, Excel, PowerPoint)

• Strong organizational skills

• Ability to interact professionally with all levels of management and outside vendors

• Detail oriented with excellent follow-through skills required

• Ability to make decisions independently

• Excellent written and verbal communication skills

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, sit and use hands to manipulate, handle or feel objects, tools, controls and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch. 

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  

To learn more about BD visit https://bd.com/careers

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. 

Required Skills

Optional Skills

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Primary Work Location

USA AZ - Tempe Headquarters

Additional Locations

Work Shift